Monday, September 23, 2013

CHAPTER 19: OUTSOURCING IN THE 21ST CENTURY

OUTSOURCING PROJECTS

Ø  Insourcing (in-house-development) – A common approach using the professional expertise within an organization to develop and maintain the organization’s information technology systems
Outsourcing – An arrangement by which one organization provides a service or services for another organization that chooses not to perform them in-house 

Ø  Onshore outsourcing – engaging another company within the same country for services
Ø  Near shore outsourcing – contracting an outsourcing arrangement with a company in a nearby country
Ø  Offshore outsourcing – using organizations from developing countries to write code and develop systems 

Ø  Factors driving outsourcing growth include;
§  Core competencies
§  Financial savings
§  Rapid growth
§  Industry changes
§  The Internet
§  Globalization

Ø  According to PricewaterhouseCoopers “Businesses that outsource are growing faster, larger and more profitable than those that do not”
Ø  Most organizations outsource their noncore business functions, such as payroll and IT


OUTSOURCING BENEFITS

Ø  Outsourcing benefits include;
§  Increased quality and efficiency
§  Reduced operating expenses
§  Outsourcing non-core processes
§  Reduced exposure to risk
§  Economies of scale, expertise and best practices
§  Access to advanced technologies
§  Increased flexibility
§  Avoid costly outlay of capital funds
§  Reduced headcount and associated overhead expense
§  Reduced time to market for products or services

OUTSOURCING CHALLENGES

Ø  Outsourcing challenges include;
§  Contract length
1.       Difficulties in getting out of a contract
2.       Problems in foreseeing future needs
3.       Problems in reforming an internal IT department after the contract is finished
§  Competitive edge
§  Confidentiality
§  Scope definition 

CHAPTER 15: CREATING COLLABORATIVE PARTNERSHIPS

Teams , Partnerships, and Alliances
- organizations create and use teams, partnerships, and alliances to:
  • undertake new initiatives
  • address both minor and major problems
  • capitalize on significant opportunities
-organizations create teams, partnerships and alliances both internally with employees and externally with other organizations.
-collaboration system is to support the work of teams by facilitating the sharing and flow of information.
-core competency is an organization's key strength, a business function that it does better than any of its competitors.

-core competency strategy is organization chooses to focus specifically on its core competency and forms partnerships with other organizations to handle nonstrategic business processes.
-information partnerships occurs when two or more organizations cooperate by integrating their IT systems, thereby providing customers with the best of what each can offer.

Collaboration Systems
- an IT-based set of tools that supports the work of teams by facilitating the sharing and flow of information.
categories:
- unstructured collaboration (information collaboration)
-structured collaboration (process collaboration)

Explicit and Tacit Knowledge
-explicit consists of anything that can be documented, archived, and codified, often with the help of IT.
-tacit is knowledge contained in people's head.

Content Management
- provides tools to manage the creation, storage, editing, and publication of information in a collaborative environment.

Working Wikis
-wikis is web-based tools to make it easy for users to add, remove and change online.

Workflow Management Systems
-workflow defines all the steps or business rules, from beginning to end, required for a business process.
-workflow management system is facilitates the automation and management of business processes and controls the movement of work through the business process.

Groupware Systems 
-groupware is software that supports team interaction and dynamics including calendaring, scheduling and videoconferencing.

CHAPTER 14: EBUSINESS

Ecommerce- the buying and selling of goods and services over the internet.
-      It refers only to online transactions.
·         Ebsuiness- derived from the term Ecommerce. It is the conducting of business on the internet, not only buying and selling, but also serving customers and collaborating with business partners.
-  Also refers to online exchanges if information.
 Ebusiness Models  
 Business-to-business (B2B)
·         Applies to business buying from and selling to each other over the internet.
·         Electronic marketplaces represent a new wave in B2B ebusiness models.
·         Electronic marketplaces or emarketplaces- are interactive business communities providing a central market space where multiple buyers and sellers can engage in business activities.
-      They represent structures for conducting commercial exchange, consolidating supply chains, and creating new sales channels. 
Business-to-consumer (B2C)
·         Applies to any business that sells its products or services to consumers over the internet.
Types of Businesses:
·         Brick-and-mortar business- a business that operates in a physical store without an internet presence.
·         Pure-play (virtual) business- a business that operates on the internet only without a physical store. Examples include Amazon.com and Expedia.com
·         Click-and-mortar business- a business that operates in a physical store and on the internet. Examples include REI and Barnes and Noble.
Consumer-to-business (C2B)

·         Applies to any consumer that sells a product or service to a business over the internet.
·         An example is Priceline.com where bidders (or customers) ser their prices for items such as airline tickets or hotel rooms, and a seller decides whether to supply them.

Consumer-to-consumer (C2C)
·         Applies to sites primarily offering goods and services to assist consumers interacting with each other over the internet.
·         The internet’s most successful C2C online auction website, eBay, links like-minded buyers and sellers for a small commission.
·         C2C online communities, or virtual communities, interact via email groups, web-based discussion forums, or chat rooms.
Online auctions:
·         Electronic auction (eauction)- sellers and buyers solicit consecutive bids from each other and prices are determined dynamically.
·         Forward auction- an auction that sellers use as a selling channel to many buyers and the highest bid wins.
·         Reverse auction- an auction that buyers use to purchase a product or service, selecting the seller with the lowest bid.
Ebusiness Benefits and Challenges.
Ebusiness Benefits:
·         Highly Accessible- businesses can operate 24 hours a day, 7 days a week, and 365 days a year.
·         Increased Customer Loyalty- additional channels to contact, respond to, and access customers helps contribute to customer loyalty.
·         Improved Information Content- in the past, customers had to order catalogs or travel to a physical facility before they could compare price and product attributes. Electronic catalogs and web pages present customers with updated information in real time about goods, services, and prices.
·         Increased Convenience- Ebusiness automates and improves many of the activities that make up a buying experience.
·         Increased Global Reach- Business, both small and large, can reach new markets.
·         Decreased Cost- the cost of conducting business on the Internet is substantially less than traditional forms of business communication.
Ebusiness Challenges:
·         Protecting Consumers- consumers must be protected against unsolicited goods and communication, illegal or harmful goods, insufficient information about goods or their suppliers, invasion of privacy, and cyberfraud.
·         Leveraging Existing Systems- most companies already use information technology to conduct business in non-Internet environments, such as marketing, order management, billing, inventory, distribution, and customer service. The internet represents an alternative and complementary way to do business, but it is imperative that ebusiness systems integrate existing sytsems in a manner that avoids duplicating functionality and maintains usability, performance, and reliability.
·         Increasing Liability- Ebsuiness exposes suppliers to unknown liabilities because internet commerce law is vaguely defined and differs from country to country. The internet and its use in ebusiness have raised many ethical, social, and political issues, such as identity theft and information manipulation.
·         Providing Security- The internet provides universal access, but companies must protect their assets against accidental or malicious misuse. System security, however, must not create prohibitive complexity or reduce flexibility. Customer information also needs to be protected from internal and external misuse. Privacy systems should safeguard the personal information critical to building sites that satisfy customer and business needs. A serious deficiency arises from the use of the internet as a marketing means. Sixty percent of internet users do not trust the internet as a payment channel. Making purchases via the internet is considered unsafe by many. The issue affects both the business and the consumer. However, with encryption and the development of secure websites, security is becoming less of a constraint for ebusinesses.
·         Adhering to Taxation Rules- the internet is not yet subject to the same level of taxation as traditional businesses. While taxation should not discourage consumers from using electronic purchasing channels, it should not favor internet purchases over store purchases either. Instead, a tax policy should provide a level playing field for traditional retail businesses, mail-order companies, and internet-based merchants. The internet marketplace is rapidly expanding, yet it remains mostly free from traditional forms of taxation. In one recent study, uncollected state and local sales taxes from ebusiness were projected to exceed $60 billion in 2008.
Mashups
·         Web mashup- a website or web application that uses content from more than one source to create a completely new service.
·         The web version of a mashup allows users to mix map data, photos, video, news feeds, blog entries and so on.
·         Application Programming Interface (API)- set of routines, protocols, and tools for building software applications. A good API makes it easier to develop a program by providing all the building blocks.
·         Mashup editors- they are WYSIWYGs (What You See Is What You Get) for mashups. They provide a visual interface to build a mashup, often allowing the user to drag and drop data points into a web application.

INTEGRATING THE ORGANIZATION FROM END TO END (ENTERPRISE RESOURCE PLANNING)

Enterprise Resource Planning (ERP)
·         It serves as the organization’s backbone in providing fundamental decision making support.
·         It enables people in different business areas to communicate.
·         ERP system helps an organization to obtain operational efficiencies, lower costs, improve supplier and customer relations, and increase revenues and market share.
·         The heart of an ERP system is a central database that collects information from and feeds information into all the ERP system’s individual application components (called modules), supporting diverse business function such as accounting, manufacturing, marketing, and human resources.
·         ERP automates business processes such as order fulfillment- taking an order from a customer, shipping the purchase, and then billing for it.

Bringing the Organization Together
·  ERP enables employees across the organization to share information across a single, centralized database.
·  With extended portal capabilities, an organization can also involve its suppliers and customers to participate in the workflow process, allowing ERP to penetrate the entire value chain, and help the organization achieve greater operational efficiency.

The Evolution of ERP
·      Although ERP solutions were developed to deliver automation across multiple units of an organization, to help facilitate the manufacturing process and address issues such as raw materials, inventory, order entry, and distribution, ERP was unable to extend to other functional areas of the company such as sales, marketing, and shipping. It could not tie to any CRM capabilities that would allow organizations to capture customer-specific information, nor did it work with websites or portals used for customer service or order fulfillment.

Integrating SCM, CRM, and ERP
·      Integration of SCM, CRM, and ERP is the key to success for many companies.
·      Integration allows the unlocking of information to make it available to any user, anywhere, anytime.
·      2 main competitors in ERP market:
§         Oracle
§         Sap

Integration Tools
·         An integrated enterprise infuses support areas, such as finance and human resources, with a strong customer orientation.
·         Integration are achieved using:
§   Middleware- several different types of software that sit in the middle of and provide connectivity between two or more software applications. It translates information between disparate systems
·         Enterprise application integration (EAI) middleware- represents a new approach to middleware by packaging together commonly used functionality, such as providing prebuilt links to popular enterprise applications, which reduces the time necessary to develop solutions that integrate applications from multiple vendors.

Enterprise Resource Planning’s Explosive Growth:
Reasons of ERP being proven to be such a powerful force:
·         ERP is a logical solution to the mess of incompatible applications that had sprung up in most businesses.
·         ERP addresses the need for global information sharing and reporting.
·         ERP is used to avoid the pain and expense of fixing legacy systems
To qualify as a true ERP solution, the system not only must integrate various organization processes, but also must be:
·         Flexible- an ERP system should be flexible in order to respond to the changing needs of an enterprise.
·         Modular and open- an ERP system has to have open system architecture, meaning that any module can be interfaced with or detached whenever required without affecting the other modules. The system should support multiple hardware platforms for organizations that have a heterogeneous collection of systems. It must also support third- party add-on components.
·         Comprehensive- an ERP system should be able to support a variety of organizational functions and must be suitable for a wide range of business organizations.
·         Beyond the company- an ERP system must not be confined to organizational boundaries but rather support online connectivity to business partners or customers. 

CHAPTER 11: BUILDING A CUSTOMER-CENTRIC ORGANIZATION (CUSTOMER RELATIONSHIP MANAGEMENT)

Formula that industry insiders call RFM (recency, frequency, 
and monetary value):
 v How recently a customer purchased items (recency)
 v How frequently a customer purchases items (frequency)
 v How much a customer spends on each purchase (monetary value)

The Evolution of CRM:
 I Reporting Customer Identification
 I Analyzing Customer Segmentation
 I Predicting Customer Prediction

Operational CRM – supports traditional transactional processing for 
day-to-day front-office operations or systems that deal directly with the
 customers
Analytical CRM – supports back-office operations and strategic analysis 
and includes all systems that do not deal directly with the customers

CRM success factors include:
 J Clearly communicate the CRM strategy
 J Define information needs and flows
 J Build an integrated view of the customer
 J Implement in iterations
 J Scalability for organizational growth

EXTENDING THE ORGANIZATION (SUPPLY CHAIN MANAGEMENT)

Supply Chain Management
- Companies that excel in supply chain operations perform better in almost every financial measure of success, according to a report from Boston-based MR Research Inc.
- These companies understand that value chain performance translates to productivity and market-share leadership.



Basics of Supply Chain
supply chain consists of all parties involved, directly or indirectly, in the procurement of a product or raw material.
- Organization must embrace technologies that can effectively manage and oversee their supply chain.
supply chain management involves the management of information flow between and among stages in a supply chain to maximize total supply chain effectiveness and profitability.
- SCM is becoming increasingly important in creating organizational efficiencies and competitive advantages.
- It improves ways for companies to find the raw components they need to make a product or service, manufacture that product or service, and deliver it to customers.


Information Technology's Role in the Supply Chain
- The notion of virtually seamless information links within and between organizations is an essential element of integrated supply chain.
- Information technology's primary role in SCM is creating the integration or tight process and information linkages between functions within a firm.
- Information technology integrates planning, decision -making processes, business operating processes, and information sharing for business performance management.
- Considerable evidence shows that this type of supply chain integration results in superior supply chain capabilities and profits.


+VISIBILITY
Supply chain visibility is the ability to view all areas up and down the supply chain.
Bullwhip effect occurs when distorted products demand information passes from one entity to the next through the supply chain.
*Information technology allows additional visibility in the supply chain.

+CONSUMER BEHAVIOR
Demand planning software generates demand forecasts using statistical tools and forecasting techniques.
Ones an organization understand customer demand and its effect on the supply chain it can begging to estimate the impact that its supply chain will have on its customers and ultimately the organization's performance.

+ COMPETITION
Supply chain management can be broken down in"
Supply chain planning software: uses advanced mathematical algorithms to improve the flow and efficiency of the supply chain while reducing inventory. SCP depends entirely on information for its accuracy.
Supply chain executive (SCE) software automates the different stems and stages of the supply chain.

+SPEED
During the past decade, competition has focused on speed. New forms of severs, telecommunications enabling companies to perform activities that were once never thought possible.
Another aspect of speed is the company's ability to satisfy continually changing customer requirements efficiently, accurately, and quickly.



Supply Chain Management Success Factors
To succeed in today's competitive markets, companies must align their supply chains with the demands of the markets key serve.
To achieve success such as reducing operation costs, improving asset productivity, and compressing order cycle time, and organization should follow the seven principles of SCM outlines.
One of the benefits is to know immediately what is being transacted at the customer and of the supply chain instead of waiting days or weeks for the information to flow.
Organizations should study industry best practices to improve their chances of successful implementation of SCM systems. The following are keys to SCM success.

+ MAKE THE SALE TO SUPPLIERS
The hardest part of any SCM system is its complexity because a large part of the system extends beyond the company's walls.

+ WEAN EMPLOYEES OF TRADITIONAL BUSINESS PRACTICES
Operations people typically deal with phone calls, faxes, and orders scrawled on paper and will most likely want to keep it that way.

+ENSURE THE SCM SYSTEM SUPPORTS THE ORGANIZATIONAL GOALS
It is important to select SCM software that give organizations and advantage in the areas most crucial to their business success.

+ DEPLOY IN INCREMENTAL PHASES AND MEASURE AND MOMMUNICATE SUCCESS
Design the deployment of the SCM system in incremental phases.

+ BE FUTURE ORIENTED
The supply chain design must anticipate the future state of the business.



ENABLING THE ORGANIZATION DECISION MAKING

Decision Making :
Reasons for growth of Decision Making information :
  • people need to analyze large amount of information
  • people must make decisions quickly.
  • people must apply sophisticated analysis techniques, such as modeling and foracasting to make good decisions.
  • people must protect the corporate asset of organizational information.

Transaction Processing Systems : 
Moving up through the organizational pyramid users move from requiring transactional information to analytical information.

transaction processing systems is the basic business systems that serves the operational level (analysis) in an organization.

Decision Support Systems : 

is the models information to support managers and business professionals during the decision-making process.

Executive Information Systems : 
is a specialized DSS that support senior level executives within the organization.

Digital Dashboard : integrates information from multiple components and present it in a unified display.

Artificial Intelligence : 
Intelligence systems is various commercial applications of artificial intelligence.
Artificial intelligence (AI) is simulates human intelligence such as the ability to reason and learn.
4 categories of AI : expert system, neural network, genetic algorithm and intelligent agent.

Data Mining : 
Data minign software includes many forms of AI such as neural networks and expert systems.